Document Controller Courses in Dubai

• Disciplines and organizes Microsoft Office documents
• Leads to faster creation and retrieval of documents
• Reduces duplication of work
• Creates consistency in documents
• Eliminates the fear of accidental overwriting
• Effectively monitors document creation process
• Improves productivity at the workplace
• Proves helpful in legal compliance
• Improves security of documents
• Ensures smooth working in case of leave/transfer/
• Turnover of staff
• Leads to fewer draft copies save stationary
• Saves precious time and effectively money

These are the every-day tasks you’ll carry out on a regular basis within Documents

• File Naming Guidelines and Best Practices
• Upload a document into Aconex.
• Update (Supersede) a Document
• Download a document from Aconex.
• View Document Activity
• Open and Review Documents in Aconex
• Transmit your document.
• Upload documents from external services
• Preview a Document.
• Resolving File Not Loading errors in the Office Online Viewer
• Viewing and editing MS Office documents in Aconex

These are tasks that usually only advanced users will carry out.

• Edit Document field values inline.
• Documents marked ‘awaiting your review’.
• Mark document as no longer in use
• View the Event Log to see which users have accessed or changed a document.
• What are Temporary Files?
• Duplicate versions of the same document.
• What is a “locked document”? How do I lock or unlock a document?
• Restore a previous version of a document.

• What is a supersede candidate?
• Transmit updated documents to people who have old versions using an auto update transmittal.
• Access previous versions of a superseded document
• Manually update your document register from a transmittal

You can use Related Items to create relationships between documents. Then when you look at the properties of a document you can see a list of all related documents and navigate to them directly.

• What is Related Items?
• Viewing Related Items
• Adding Related Items
• Remove documents in Related Items.

Following these processes can help save you time.

• Restrictions when working with a large number of documents.
• Create multiple document placeholders at the same time.

• Upload multiple documents and move them into the Document Register
• Upload multiple documents to Aconex at the same time using a Zip file upload
• Create a document upload profile

Upload/Supersede

• Upload and supersede files in batches
• What is a metadata file?
• Upload and supersede documents using the Multi File Upload tool
• Upload and supersede documents using the Bulk Processing tool

• Download multiple document files
• How do I manage the document review process?
• Are you managing the request and review cycle with your suppliers?

Searching in Aconex

Find the right information when you need it.

• Search Basics
• Working with Search
• Advanced Search Techniques
• Search-Based Report

• Configure your email notifications.
• Open Mail from an email notification
• Reply to an email notification (as a guest)
• Register Incoming Mail received from outside Aconex.

• Mark mail as read.
• Mark mail as unread
• Mark sent mail as your response.
• Close-out sent mail.
• Create a mail signature.
• Create a mail template (auto-text)
• Set a default template (auto-text) for a mail type.

• Create a mailing group
• Send mail to a group
• Add notes to mail
• View mail awaiting approval
• Print mail

• What are Workflows
• Review Document in a Workflow
• Start and Manage Document Reviews
• Create and edit Review Templates
• Workflows for Org Admins
• Workflows for Project Admins
• Sub workflows

Tasks in Aconex

Use the Tasks page to manage your ‘to do’ list in Aconex.

• Tour of the Tasks page
• Clearing tasks from your Tasks page
• Opening mail from the Tasks page
• Receive automatic email notifications for overdue tasks
• Managing your mail via the Tasks page
• Opening a document transmittal
• Open documents in a workflow to review them.